Latitude is seeking an experienced legal secretary with 3-12 years of experience in commercial litigation to join a prestigious boutique litigation firm located in New York, NY. Successful candidates will have experience supporting multiple attorneys simultaneously with the ability to manage a high volume of work and competing priorities. A strong knowledge and understanding of case management, preparing legal documents, trial preparation, court rules, calendaring, and e-filing procedures in NY state and federal courts is a must. Demonstrated career stability and a minimum of 3 years of experience working at an Am Law 100 firm is required. This is a full-time permanent position in an in-person office setting.

Responsibilities of the NYC Legal Secretary:

Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows. This includes drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy.
Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.
Open, organize, and maintain client files, both electronically and in hard copy, ensuring they are up-to-date, complete, and accessible.
Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.
Review and edit documents for proper formatting, grammar, and spelling, ensuring all attachments, exhibits, and enclosures are complete and properly included.
Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.
Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.
Route incoming calls, mail, and visitors, maintaining a professional and responsive communication channel for attorneys and clients.
Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.
Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.
Provide backup support to other secretaries and administrative staff as needed, ensuring seamless office operations and workflow.
Perform general clerical duties such as filing, retrieving closed files, handling expense reimbursements, and maintaining office supplies.
Execute any additional duties and responsibilities as assigned to meet the evolving needs of the legal team and firm.

Requirements of the NYC Legal Secretary:

3-12 years of commercial litigation experience preferred; experience managing federal court cases is a plus
At least 3 years of experience working at an Am Law 100 firm
Bachelor’s degree or equivalent work experience required
Experience supporting multiple attorneys (5 or more) at once
Demonstrated history of job stability (at least 3 years in each prior organization)
Skilled in ECF filing, docketing, calendaring, and litigation procedures is required
Strong multitasking and time management skills and the ability to thrive in a fast-paced environment
Excellent communication skills with the ability to communicate effectively with employees and all levels of managements
Superior organizational abilities with the capacity to prioritize, meet deadlines, and manage multiple projects independently
Must be a detail-oriented self-starter and see projects through completion
Must have an enthusiastic and energetic team-oriented attitude
Able to thrive in a challenging environment and work under pressure
Must be highly proficient in Microsoft 365
Must be willing to travel for trials, arbitrations, hearings, and other case-related projects; ability to work overtime as needed

Position Details for the NYC Legal Secretary:

Type of Role: Permanent
Schedule: Full-time
Location: New York, NY

Compensation

Pay: The salary range for this role is $85,000 - $100,000 with bonuses and other incentive programs in place for additional compensation. Pay is based on multiple factors including but not limited to work experience, qualifications, credentials, and location.
Benefits: In addition to pay, a competitive benefits package is also provided, including medical, dental, vision, life, and disability insurance; 401(k) and generous leave policies.

Confidentiality
Latitude will not propose you to prospective clients without your prior consent. Candidates selected for further consideration will be contacted.

About Latitude
Latitude is a full-service flexible legal talent company serving corporate legal departments and law firms nationwide. From Fortune Global 100 companies to start-ups and Global 50 law firms to boutiques, clients turn to us for top-tier attorneys and other legal professionals.

Latitude specializes in providing highly skilled former in-house counsel and Big Law attorneys for flexible contract engagements and permanent positions in dozens of practice areas, including commercial contracting, data privacy, M&A, employment, litigation, and more.

Founded in 2013, Latitude has been recognized by Chambers as a leading global flexible legal staffing company and the #1 Legal Recruiter by The National Law Journal.

Latitude Contract Engagements & Secondments
Outstanding attorneys and other legal professionals who are seeking contract assignments or consulting/secondment roles choose to work with Latitude because of our competitive compensation and benefits, sophisticated and engaging work, a chance to work with great clients and peers, and a refreshing blend of freedom with self-designed boundaries. Our own experience as practicing attorneys and our client relationships enable us to effectively tailor our candidate proposals to the specific practice strengths and interpersonal attributes that matter most to our clients and to match our candidates with the opportunities that will be most fulfilling to them.

Our Specialty: Peer-Level Contract Attorneys. Latitude Attorneys have the level of skill, experience, and judgment as would be expected of a permanent member of our client’s corporate legal department or law firm and the versatility to step into challenging environments and hit the ground running. Latitude Attorneys serve on a full- or part-time contract basis, and work remotely or on-site at the client office.

Permanent Positions
Outstanding legal professionals who are seeking permanent positions choose to work with Latitude because of our deep market knowledge, career advocacy and extensive client base. Our own practice experience and client relationships enable us to effectively tailor our candidate proposals to the specific practice strengths and interpersonal attributes that matter most to our clients and to match our candidates with the opportunities that will be most fulfilling to them.

FAQ:

Q: What other legal jobs do you have?
A: If you’re interested in working with Latitude but do not think this particular legal job is the right one for you, we encourage you to explore our other open opportunities or fill out a General Application by visiting us at https://latitudelegal.com/jobs/

Q: Should I apply for this specific position if I have previously applied for another Latitude position?
A: Yes, it is better to apply to each Latitude job for which you are qualified and interested so that we immediately know of your interest in that specific role. This also enables you to share additional information about your qualifications or interest specific to each role. If you do not meet all of the qualifications for a position but think you would still be highly effective in the role, it can be helpful to include a brief explanation in your application.

Q: How can I reduce the risk of missing Latitude’s email inviting me to interview for this position?
A: Please safe-list Latitude’s URL domain name (latitudelegal.com) in your spam filter so that an email from one of our recruiters does not get caught in your spam folder. Our recruiters will never contact you by email from a URL other than latitudelegal.com

Q: My current legal team needs help. How can I see some Latitude candidates for my legal team?
A: The fastest way is to submit the very short form on our website contact page. A member of our client services team will be back in touch with you very fast to learn more about your need so we can provide you with on point candidates to consider.

For more information about Latitude, please visit us at https://latitudelegal.com.

Thank you for your interest in Latitude!

Latitude is an Equal Opportunity Employer.

LATPA

New York City Legal Secretary, Commercial Litigation (Permanent)

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